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Emails – ITCS (IT Consulting and Services)
Emails Tag
Home Posts Tagged "Emails"

Allowing/Blocking Emails or Domains in Microsoft 365

Tired of being swamped by a flood of unwanted emails? Longing for the ability to manage your chaotic inbox?  

It’s completely understandable to feel overwhelmed by the influx of unwanted emails. You’re not alone in this constant battle against spam and irrelevant messages.   

However, there’s no need to worry, as there are effective ways to regain control over your inbox!   

We’ve prepared for you, a comprehensive tutorial that will guide you with the necessary knowledge and tools to curate your email experience, enabling you to embrace the desired emails and eliminate the unwanted ones.  

 

Step ONE: Sign in to Microsoft 365 Admin Center

Step TWO: Access the Exchange Admin Center

  • In the Microsoft 365 Admin Center, select “Admin Centers” from the left-hand navigation menu. 
  • Choose “Exchange” from the list of admin centers. 
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Step THREE: Navigate to Mail Flow Rules

  • In the Exchange Admin Center, go to “mail flow” from the left-hand navigation pane. 
  • Click on “rules.” 

Step FOUR: Create a New Rule (Allow/Block)

  • To allow or block emails from specific senders or domains, you can create a new rule. 
  • Click on the “+” (New) button to create a new rule. 
  • Choose “Create a new rule” from the dropdown. 

Step FIVE: Configure the Rule

  • Give your rule a name that describes its purpose. 
  • Under “Apply this rule if,” you can specify the conditions such as the sender’s address or domain. 
  • Under “Do the following,” select either “Block the message” or “Redirect the message to” and specify the action. 
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Step SIX: Save the Rule:

  • After configuring the rule, click “Save” to apply it. 
  • This rule will now allow or block emails from the specified sender addresses or domains based on your configuration. 

Now you can experience a world without spammy marketing blasts or annoying notifications that clutter your inbox. Say goodbye to wasting precious time sorting through irrelevant emails.

 

With the power to allow and block, you can create a personalized email sanctuary where only important and desired messages flow freely.

 

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Message Trace in Microsoft 365

Microsoft 365
Message Trace in Microsoft 365

Message Trace in Microsoft 365 is a valuable tool for investigating email delivery issues, tracking message flow, and ensuring that important emails are reaching their intended recipients. It provides a detailed record of the path that an email message takes through your organization’s email infrastructure, from the time it is sent until it is delivered to the recipient’s inbox. 

How do you use this tool?? Below is a step-by-step guide on how to perform Message Trace in Microsoft 365. 

 

Step 1: Access the Exchange Admin Center

First you need to go to Exchange Admin Center (https://admin.exchange.microsoft.com). 

Step 2: Starting a Message Trace

Then inside “Mail Flow” click on “Message Trace” and then “Start a Trace”.

Step 3: Message Trace Filtering Options

  1. By default, Message Trace will trace all messages. You can filter your trace by sender and recipient email address. 
  2. You can select a tracing range in days. 
  3. In this section you can filter your message trace by delivery status. Also, if you know the message ID of an email then you can easily put it in this field. Message direction can be inbound or outbound. You can also insert the client IP if you know it.
  4. You can select whether to access the report online or download it as a CSV file.

Can't find a message in Message Trace?

If a message is not found in Microsoft 365 Message Trace, there could be several reasons for this issue: 

Message Hasn’t Reached Microsoft 365: The message may not have reached the Microsoft 365 environment yet. This can happen if there are delays in the email routing or if the message is still in transit. 

Search Criteria: The search criteria you entered may not match the message you’re looking for. Ensure that you’ve entered the correct sender, recipient, date range, or other relevant filters. 

Retention Policy: If the message is older and has been deleted based on your organization’s retention policies, it may no longer be available in Message Trace. 

Hybrid Deployments: In hybrid environments where you have a combination of on-premises Exchange servers and Exchange Online (Microsoft 365), Message Trace may not cover on-premises email flows. You may need to check your on-premises message tracking logs separately. 

 

Message Trace is a powerful tool that is essential for any IT administrator who is responsible for managing email infrastructure. 

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