It's no secret that the internet has changed the way we store and access information. Gone are the days of dusty filing cabinets and piles of paperwork, replaced instead by online storage and archiving systems. Online archiving, also known as digital archiving, is the process of storing and preserving digital documents and records for future reference. This can include anything from text documents and images to videos and audio files.
The goal of online archiving is to create a secure and organized system for storing large amounts of information, making it easily accessible for years to come. So why is online archiving becoming increasingly popular? Well, for starters, it offers a much more efficient and space-saving solution compared to traditional paper storage. With online archiving, there's no need for physical space to store boxes of paperwork or folders, as all documents are stored digitally in the cloud.
Follow this simple tutorial to learn how online archiving can save you time!
STEP #1
• Go to admin.microsoft.com
• Go to Compliance Centre.
STEP #2:
• Go to Exchange (Legacy)
STEP #3:
• Then go to MRM Retention Tags and create a new tag.
STEP #4:
- On the Define retention settingspage, complete the following fields:
- When items reaches the following age (in days)Enter the duration of the retention period. For this scenario, items will be moved to the archive mailbox after 1095 days (3 years).
- For the Retention ActionSelect Move item to archive to move items to the archive mailbox when the retention period expires.
- Select Next, and then review and submit to create the custom archive DPT.
The new archive DPT is displayed in the list of retention tags.
- Now From Exchange select MRM Retention Policies and create a new Policy.
- Then enter a unique name and Add the tag that you created before.
- Now select the user for which you need to apply archiving on.
- Now click on Edit Exchange Properties.
- Now from the Mailbox tab, go to Manage mailbox policies.
- Now in the retention policy select the policy that you created.
- In the Others tab, click on Manage mailbox archive and enable it.
And that’s it! Now, you know online archiving also helps businesses and organizations save on costs.
With no physical storage space required and less need for printing and maintaining paper documents, companies can save money on storage and printing expenses.
Ready to dive into the world of online archiving? Share your biggest concerns or best practices in the comments below!
